Operations Deadlines & Forms

DEADLINES & FORMS CHECKLIST

Please see the below for all important deadlines and forms. It is essential that these are completed prior to the deadline to ensure a smooth experience on-site and to allow you to get the best possible rates on stand orders.

Failure to complete the below before the deadline will result in late fee surcharges for stand orders and may affect you ability to build / show live demonstrations on your stand or during speaker sessions.

17.01.2025	The Easyfairs web shop is now live. Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by 17th January 2025, as orders after this date are subject to a 20% late surcharge and graphics / floor coverings may not be accepted. Stand orders early bird deadline 17th January 2025.	*Subject to surcharge and availability past deadline date
17.01.2025	Health & Safety form Risk Assessment form	Compulsory for ALL exhibitors
17.01.2025	Grid plan (PDF download) Please download and return to: futurebuildops@easyfairs.com If you would like to know how to correctly complete a grid plan Download our FAQ	Compulsory *For all exhibitors who have placed orders for electrics, spotlights or shell Extras
17.01.2025	Space only submission forms Please note, any submission sent after 17th January 2025 may not be approved in time and will therefore not be given permission to build. Required for form completion: Detailed stand plans including all measurements & dimensions Stand builders public liability insurance Space only build risk assessment Space only build method statement Type of flooring Space only Health & Safety Declarations Construction plan phase Space only stand plan review payment	Compulsory *For Space Only exhibitors or contractors building their own stand at the show
18.02.2025	Web shop closes Easyfairs Web shop closes for stand orders. Any orders past this date will need to be made onsite, subject to onsite surcharges and availability.	*Subject to surcharge and availability past deadline date

ASAP

Lifting, Storage & Freight Orders

T: +44 (0) 121 782 4433

E: event.logistics@ges.com

*Subject to availability & surcharge past deadline date

ASAP

Site Rules & Emergency Procedures

Please ensure all exhibitors and contractors attending the site have read these documents prior to arrival. Access will not be permitted unless completed.

Compulsory

*For all exhibitors and contractors